In Receipt4S® If an SAP system is used, the original cash receipts are stored directly in an audit-proof archive in their original electronic format, as required by law. All data is read out and checked for completeness.
If POS data is missing or inconsistent, a monitor displaying the incomplete receipt and transaction data is available for inspection. This allows you to identify problems early and avoid errors.
After this check, the contents are stored in a storage space-optimized manner and in conformity with the check. In parallel, the TAR files created from the TSE can be managed and stored in the archive. Do you need to store DSFinV-K data? No problem. Your data will be forwarded to a SAP-CAR, Retail and/or FI/CO system. Here, too, Receipt4S® has the necessary tools on board to record and log changes and summarizations all the way to the FI document.
Everything recorded and the process completed? Then the fully automated archiving process now begins, which does not burden your SAP system in terms of performance.
In the event of an audit, Receipt4S® enables problem-free provision of the required data - regardless of whether this is desired via Z1, Z2 or Z3 access. This of course includes original, look alike, TAR file and DSFinV-K files. These can also be prepared for Z3 access and exported at any time to a data carrier in a format and made available for the common audit tools (e.g. IDEA).
In addition to the technical solution, we support you in the area of archiving strategy and the creation of procedural documentation.
FAQ
- What are the system requirements?
We simply need an SAP Netweaver greater than or equal to 7.31. Otherwise, gladly within an SAP CAR,
Retail, FI/CO, BW... - Do I need my own archive?
We rely on the SAP standard Archivelink within our archiving and storage functions. Thus, any certified archive can be connected. Otherwise, we are also happy to offer a content server. - What reports are available?
The legislator says that all reports at the checkout must also be available in sequence during the audit. We bring along a basic delivery. Whether this is sufficient and whether all necessary data is available, we work out in the project workshops. Extensions may be necessary here. - How is logging of the document flow ensured?
With the tools of our solution and a lot of experience. But: Every SAP installation and its associated architecture is different. Not everything can be thought out in advance. But we bring solutions and know-how to find the answers for the audit questions in your house.